Terms & Conditions

Last revision: 09/04/2025

COMPANY’S CONDITIONS & REGULATIONS

FOR CLEOPATRA MARINA SA  (MARINA & DRYDOCKING FACILITY)

 

  1. INFORMATION AND PROCEDURES

 

  1. Entrance to and departure from the marina or the lifting bay is granted solely after approval by the marina office on VHF channel 67.
  2. The Company is covered by marina liability insurance with 100% Lloyd’s security.
  3. Mooring in the lifting bay is prohibited.
  4. It is prohibited to anchor in the marina.
  5. Check-in procedure:
    • Visit reception after mooring or lift out.
    • The following documents must be submitted:
  • Registry Certificate, Insurance Certificate,
  • Owner’s/Representative’s/Manager’s passport/ID
  • Any further documents will be advised by reception.
    • In the case of a non-European flagged vessel carrying a transit log, please report to Customs, which is behind Preveza marina.
  1. Always inform the marina reception of the Owner’s/Representative’s/Manager’s arrival and departure.
  2. Visitors:
    • Access to vessels is allowed only after written confirmation from the Company.
    • Owner/Representative/Manager should promptly advise reception in writing during office hours (prior to the visitor’s arrival) in order for us to grant permission.
    • The Company reserves the right to refuse access to visitors if the above regulations are not followed.
  3. In the case of long-term berthing/dry dock contracts, please leave a set of keys before the Owner’s/Representative’s/Manager’s departure.
  4. Vessel’s Insurance:
    • The vessel’s insurance must be valid during the contract periods.
    • Updated insurance documents should be submitted as soon as possible after it has been renewed.
    • Where an insurance extension is required during the dry dock/berthing period, the relevant updated certificate should be submitted to the Company as soon as possible following renewal.

 

  1. GENERAL SERVICES AND FACILITIES USE

 

  1. Electricity and water:
    • Shore power cable can be plugged in on service pedestal only while Owner/Representative/Manager/Crew or Subcontractors working for the Owner, are on board.
    • Consumption may be charged according to our price list.
  2. Electricity and water consumption, use of shower facilities (in the marina):Via application.
  3. Please make sure your vessel is secure, as, the Company has no responsibility for the loss of inventory and personal belongings.

 

 

 

 

 

  1. Waste disposal:
    • It is strictly prohibited to dispose of any kind of dangerous waste in the garbage bins.
    • It is strictly prohibited to pump out bilge or black water within the marina area and also within a perimeter of 3 nm from the marina. Our marina is located in a “Nature area”, where fines and criminal charges are strictly enforced.
    • Use of the vessel’s toilets is prohibited within in the marina and also within a perimeter of 3NM from the marina.
    • All waste materials should be disposed of in the recommended areas. Garbage bins are not to be moved out of their designated areas.
    • Dangerous/hazardous/polluting wastes (bilge water, black water, fuel, used engine oil, batteries, small electrical appliances, gas bottles, fire extinguishers, etc.) must be disposed of according to the Company’s Waste Management Plan.
    • Keep the area adjacent to your vessel clean and tidy. If it is not kept tidy, the Company reserves the right to charge you for cleaning the area.
    • Where you have non-household garbage to dispose of, the Company reserves the right to provide (at charge) a waste container skip. The charge will be according to our price list.
  2. For refueling, please contact reception. No tanker vehicles are allowed on our grounds.
  3. Vehicles/Parking:
    • Speed limit on the premises is 20Km/h.
    • Parking is allowed only in the designated parking areas. Parking in the marina is charged as per pricelist.
    • Long term parking on dry premises is not provided.
    • The Company bears no responsibility for any damage to vehicles whilst parked on our grounds. Car Owners are responsible for insuring their cars. The Company accepts no responsibility and offers no insurance cover in the event of any accident or damage.
  4. Keep the washing machines & dryers clean and operate them according to instructions. No refunds are available.

 

  1. DRY-DOCKING PROCEDURE- WORKS BY COMPANY’S PERSONNEL – SUBCONTRACTORS’ WORKS

 

  1. Before the vessel is lifted out, the Owner/Representative/Manager should indicate where the lifting points of the vessel are and provide a relevant lifting plan if available. If there is no lifting plan, the Owner/Representative/Manager should provide written confirmation that it is not available. The Owner/Representative/Manager will, in that case, be responsible for the positioning of the travel lift’s belts. The Owner/Representative/Manager shall ensure the position of the lifting belts is in strict accordance with the vessel’s builder’s instructions and such positioning of the belts shall enable the vessel to be lifted without damage. The Company bears no responsibility whatsoever, for any claim resulting from the Owner’s failure to provide the above information or from any wrong description of where the lifting points are.
  2. Moving or adjusting vessel cradles by the Owner/Representative/Manager/Crew or Subcontractors working for the owner, is strictly prohibited. The Company’s insurance will not apply in this case and the Company bears no responsibility at all for any damage that may be caused due to moving or adjusting the vessel’s cradles.
  3. Scaffolding is provided only by the Company and is charged on a specified rental basis.
  4. The Company’s equipment (cradles, wooden blocks, scaffoldings, staircases, tools and anything else which may be stored or left lying in the vicinity of our premises) must not be used by Owner/Representative/Manager/Crew or sub-contractors working for the owner.
  5. Ladders and staircases are to be used only for accessing vessels during their dry dock period and not for performing any kind of work at height. Ladders should be returned to the ladder stand at the departure of Owner/Representative/Manager/Crew or sub-contractors working for the owner. Movable staircases can be moved only by the Company’s staff.

 

 

 

 

 

 

  1. Owner/Representative/Managers/Crew (as shown on crew list) are permitted to work on their vessel. Owners/Representatives/Managers are responsible for all health and safety and environmental requirements and must be suitably insured for all liabilities. The Company does not offer insurance of any kind in the case of accidents by Owners/Representatives/Managers/Crew. Owners/Representatives/Managers/Crew are only allowed to carry out or organize work on the vessel for which they possess a valid contract with the Company and to organize any work on other vessels (apart from the vessel for which they possess a valid contract with the Company) if the person(s) or sub-contractor(s) which are assigned to carry out these works have been formally notified to the Company, have obtained the relevant permission in full compliance with the Company’s regulations and have previously signed the relevant work statement.
  2. Works to be carried out by our Company:
    • The decision regarding the scope of works to be carried out by the Company shall be exclusively the responsibility of the owner.
    • The Company will not review whether the contents of statements issued by a classification society or their agents are correct.
    • The Company is not obliged to examine the vessel or specific items on the vessel for latent defects.
    • Owners must follow all the obligations and responsibilities arising from Greek Legislation, in particular the ones regarding the appointment of a safety engineer, who is always employed at the owner’s expense. This obligation will apply in all cases, regardless of whether the owner appoints the Sub-Contractors or not. The shipyard can suggest a safety engineer for the owner’s’ appointment upon request.
    • A separate Ship Repair Agreement must be signed between the Owner/Representative/Manager and the Company for repairs to be carried out. The Company will submit quotations for the works to be carried out and these quotations will be annexed to the Ship Repair Agreement.
    • If sea trials are planned after the completion of works carried out by the Company, the owner has to provide crew, fuel, lubricating oil etc. The owner bears the risk for nautical and technical errors made by personnel provided by him. Sea trials are always carried out under the vessel’s own insurance cover.
    • Owner/Representative/Manager/crew (as shown on crew list) are permitted to work on their vessel whilst on the hard stand. Owners are responsible for all health and safety and environmental requirements and must be suitably insured for all liabilities. The Company does not offer insurance of any kind in case of accidents caused by Owner/Representative/Manager/Crew.
  3. If Owners/Representatives/Managers/crew intend to carry out repairs during the vessel’s stay in our dry-dock premises (with the Company’s prior approval and consent) by appointing their own sub-contractors who do not belong to the Company’s personnel, the Owners/Representatives/Managers/crew shall bear responsibility for all the obligations and responsibilities arising from Greek Legislation and to strictly comply with the following:
    • In general, sub-contractors are not allowed unless prior agreement has been reached with the Company and a relevant work statement has been signed.
    • In this case, a surcharge will be applied by the Company. The amount of surcharge will depend on the nature, extent and duration of the works which will be undertaken by the subcontractors employed by the owner.
    • Sub-Contractors employed by the owner, are always obliged to comply with the Terms of the Work Statement.
    • Sub-Contractors should have their own professional liability cover. If the limit of their insurance is considered by the Company to be lower than the assessed risk, it must be amended accordingly. If the sub-contractor has no professional liability cover at all, the Company can provide it to him subject to the subcontractor’s paying the insurance premium as well as the relevant surcharge of the Company.
    • Subcontractors crew and workers should be under the direct supervision of the owner, his representative, or crew. They are not considered the shipyard’s personnel. The shipyard bears no responsibility, whatsoever, for any claim (under civil or penal law) due to their involvement, including but not limited to injuries, damage to other vessels, etc.
    • Sub-Contractors, crew and/or other personnel employed by the owner shall follow the Company’s safety rules and policies and will not interfere with the Company’s schedule of works. Personnel without proper clearance and Management approval will not be allowed to dry docking premises.

 

 

 

 

  • The owner’s sub-contractors, crew or other personnel employed by owners must not enter the Company’s workshops or storage rooms under any circumstance. Special permission by the Shipyard’s management may be granted under certain conditions.
  • If any assistance is required by the owner’s sub-contractors or any personnel employed by them, machinery, equipment, etc. will be charged to the owner’s account at the Company’s specified tariff rates.
  • It is strictly forbidden for sub-contractors to carry out any work whatsoever on any vessel, other than the vessel the Company has granted permission for them to work on and which is specifically mentioned in the relevant Work Statement, which the subcontractor has signed.
  • In cases where the Company’s Safety Department considers it necessary to use an extra fire watchman in the area of the sub-contractor’s engagement, this will be charged to the owner’s account accordingly at the specified rate.
  • Without prejudice to any other provision of this contract relating to health and safety, the owner undertakes that each of their sub-contractors will comply at all times with all health and safety legislation, regulation or codes of good practice applicable in the jurisdiction in which the subcontractor’s yard is situated or to the works.
  • Failure to abide by such rules and restrictions shall be a basis for excluding such sub-contractor from the Company’s premises.

 

  1. It is strictly prohibited (unless especially agreed with the Company’s management and a relevant work statement has been signed prior to work starting):
    • to supply and use your own scaffolding and cranes/lifting equipment.
    • to carry out welding work (use of oxygen, etc.)
    • to carry out spray painting, blasting, grinding or high-pressure water cleaning
    • to carry out any other hazardous work
  2. Works to the underwater parts of the vessel, excluding the application of antifouling coating, are executed only by the Company’s personnel. It is therefore specifically mentioned that underwater inspections, dry-docking and anti-osmosis application, are solely and exclusively performed by the Shipyard’s specialized personnel. The same applies to any job covered by the Ship Repair Agreement signed between the Owner/Representative/Manager and our shipyard.

 

 

  1. GENERAL CONDITIONS AND REGULATIONS

 

  1. Crew are obliged to always comply with the Company’s Conditions and Regulations.
  2. Persons without proper clearance and the Company’s authorization are not allowed on the premises.
  3. Crew and workers are to be under the direct supervision of the Owner/Representative/Manager and are not considered to be Company personnel. The Company bears no responsibility for any civil claim or penalty that may arise during the vessel’s berthing. The safety of crew, visitors and workers is the owner’s responsibility.
  4. Owner/Representative/Manager/Crew are required to ensure the protection of neighboring vessels and the Company’s properties during maintenance/works/repairs. The Company reserves the right to stop any maintenance/works/repairs carried out where there is any case of non-compliance. The Company reserves the right to impose specific protection of neighboring vessels, and any costs will be applied to the owner’s account.
  5. Owner/Representative/Manager/Crew are responsible to take down all sails before winter dry dock or marina berthing. In the case of this not occurring the Company is entitled to take them down and any costs will be applied to the owner’s account.
  6. The Company reserves the right to relocate any vessel from its initial docking place at any time, with no notice, according to the Company’s demands or in the case of emergency. If the vessel is relocated after the expiry of the original contracted period, any costs will be applied to the owner’s account.
  7. The Company reserves the right to lift out any vessel berthed in the marina at any time, with no notice, in the case of an emergency.
  8. Overdue fees shall be subject to the default interest rate applied by the Company.

 

 

 

 

  1. In case of a vessel’s change of ownership within a valid contract period, the Owner who has signed the contract is obliged to settle the total contract fee for the whole period of the contract.
  2. Where an Owner/Representative/Manager requests the launching of a vessel from the dry-dock facility prior to the termination of the agreed dry-dock period, the Company is entitled to apply charges for any shifting of other vessels which may be required for this purpose or even to refuse launching the vessel until the agreed date of the termination of the dry-dock period.
  3. The Company reserves the right to auction vessels which are berthed or in dry dock that do not settle their balance 100% within a two-year period.
  4. The pricelist and Terms & Conditions may change without prior notice. A new pricelist and Terms & Conditions will apply on vessels after the expiry of an existing business agreement.
  5. Before lift in, Owner/Representative/Manager should ensure the vessel is in full working condition and ready to leave the lifting bay immediately after lift in. If not, the vessel should be berthed in the marina according to instructions and current pricelist.
  6. The shuttle service to Preveza operates from April to October. The exact schedule varies and is dependent (amongst other things) on demand at the time. The service is free of charge but may be postponed or canceled for any reason. The Company is not liable at all if such the service is not provided for any reason.
  7. Working hours:

 

PERIOD

DRY DOCKING FACILITY

MARINA

1st November to 31st March

Monday to Friday

 08:00-16:00

CLOSED

1st April to 31st October

Monday to Saturday 08:00-16:00

Monday to Sunday 08:00-20:00

Working hours may change without prior notice and the Company’s departments may follow different working hours. You may consult the relevant working hours signs.

 

  1. The Company reserves the right to cancel lift in or departure of any vessel in cases where the vessel’s account balance is not 100% settled.
  2. The Company’s insurance does not apply if there is noncompliance with the Conditions and Regulations.

 

 

Signing the Business Agreement is acceptance of the above Conditions & Regulations.